Job Actions

Job Information

ASSISTANT DIRECTOR, EVENTS
PHILADELPHIA PA 19133
Category: Education
  • Your pay will be discussed at your interview

Job code: lhw-e0-89769763

Company Profile

University of Pennsylvania

Contact Company


Local Information

Laugh while you Look

Sponsored Ads

Summary

  Job posted:   Thu May 17, 2018
  Distance to work:   ? miles
       
  1 Views, 0 Applications  
 
ASSISTANT DIRECTOR, EVENTS
ASSISTANT DIRECTOR, EVENTS
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.


If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.
Bookmark this Posting
Print Preview
Apply for this Job


Posting Details





Posting Details



Reference Number
83-28817


Posted Job Title
ASSISTANT DIRECTOR, EVENTS


School Name
Provost's Center


Org
Admissions


Posted to the Web
05/15/2018


Posted Job/Salary Grade
023


Employment Type
Non-Exempt


Hours
35.00


Position Type
Full Time


Position Schedule
9-5


Months
12


Position Length
Ongoing


Position End Date


University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.


Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.


The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.



School/Center Overview

The Office of the Provost provides direction on all facets of the University's academic mission, including education, faculty, research, online learning, global initiatives, admissions, athletics, student life, and arts and culture. The Provost's Center aggregates programs and offices designed to support University operations, including: the Office of the Provost, the Office of the Vice Provost for Research and its reporting departments (Penn Center for Innovation, Environmental Health and Radiation Safety, University Laboratory Animal Resources, and Regulatory Affairs), the Office of the Chaplain, the Graduate Student Center and Family Resource Center, the Division of Recreation and Intercollegiate Athletics, College Houses and Academic Services, New Student Orientation, the Office of Student Conduct, the Center for Undergraduate Research and Fellowships, the Office of Undergraduate Admissions, the University of Pennsylvania Press, and all of the University's arts organizations (Penn Museum, Institute of Contemporary Art, Annenberg Center for the Performing Arts, Arthur Ross Gallery, and University Art Collection). It also includes interdisciplinary academic centers and institutes that are more appropriately housed centrally than in an individual school, including the Laboratory for Research on the Structure of Matter, the Center for Cognitive Neuroscience, the Center for Neuroscience and Society, the Penn Institute for Urban Research, the Center for Teaching and Learning, Kelly Writers House, and Weiss Tech House.



Duties

Plan, organize, develop, administer and oversee events for the Undergraduate Admissions Office, (UGAO). Implement logistics and opportunities as they relate to UGAO events. Establish best practices for event logistics and branding across admissions events (both on and off campus); Creation, Maintenance, and Consolidation of Branded Inventory; Venue reservation centralization; Event Budget reconciliation and maintenance; Quaker Days logistics planning and execution of Marquee On-Campus events logistics support. Specific Responsibilities:Work with the UGAO staff as a planner of 75+ annual events including major yield focused events, Admissions' partner summits, Equity and Access Programs, College Counselor programs and other outreach events. Plan, manage and execute all aspects of events; locating venues, research, vendors and bidding, budgets, contracts, volunteer management (staff and students), staffing, entertainment and legal affairs. Plan, develop and execute ideas, themes, and concepts for events. Offer support to peer planners as needed for execution of events.



Qualifications

Bachelor's Degree required with at least two to three years of experience in special events planning, coordination and execution or the equivalent combination of education and experience. Excellent writing, communication and interpersonal skills required. Understanding of audio visual equipment. Must be highly organized and self-initiated while working as a member of a team within a goal-oriented environment. Must be able to manage simultaneous projects. The abilities to work under pressure and meet deadlines are essential. Some weekend and evening work required. Valid driver's license required. Knowledge of University policies and procedures highly desired.Must have extensive skills in leveraging Microsoft Excel, Power Point, Word and Outlook. Proven ability to learn and adopt new technologies and software platforms. Experience with Slate CRM desirable.



Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.



Special Requirements


Quick Link





Posting Supplemental Questions


Required fields are indicated with an asterisk (*).



+ *
How did you hear about this employment opportunity?


+ Jobs@Penn


+ Contacted by a Penn Recruiter


+ Referred by a Penn Employee


+ Referred by a friend or family member


+ Higher Education Recruitment Consortium (HERC)


+ Inside Higher Ed


+ Indeed.com


+ Other Internet Advertisement


+ Linkedin


+ Twitter


+ Other Social Media Site


+ Professional Affiliation/Trade Website


+ Diversity Association/Publication Website


+ Heard about it at a conference or career fair


+ Apple One


+ Recruitment and/or staffing agency




+ *
What is your highest level of education completed?


+ Less than high school education


+ High School Diploma or GED


+ Vocational or Technical School


+ Associate's Degree or Two Year College


+ Bachelor's Degree


+ Master's Degree


+ PHD/MD/JD or equivalent doctoral degree




+ *
How many years of experience do you have related to this position?


+ 0 to 1 Year


+ 1 to 2 Years


+ 2 to 3 Years


+ 3 to 5 Years


+ 5 to 7 Years


+ 7 to 10 Years


+ Over 10 Years





Applicant Documents

Required Documents


+ Cover Letter


+ Resume


Optional Documents











More Information »